Article I: General Provisions
Section 1: Name
The name of this organization is the Virginia Senior Classical League, hereafter in this document referred to as VSCL.
Section 2: Emblem
The emblem of the VSCL shall be that of a torch emblazoned with the letters "SCL," all encircled by a laurel wreath.
Section 3: Objective
The objectives of this organization are to enhance and promote the appreciation of the Classics and of classical scholarship in post-secondary education, to represent the National Senior Classical League in the Commonwealth of Virginia, and to advise, encourage, and assist the Virginia Junior Classical League (VJCL).
Section 4: Obligations
At least one member of the VSCL Executive Board should attend the National Junior Classical League Convention (NJCL) in the summer. The VSCL shall pay part of the fee for the NJCL Convention packet for any member of the VSCL, as determined by the VSCL board after State Finals Certamen.
The VSCL shall assume the duties of running Kick-off Certamen, State Finals Certamen, and administering academic contests at the Virginia Junior Classical League Convention. The VSCL shall also assume the responsibilities of coordinating "That's Entertainment" at VJCL Convention unless the discretion of the VJCL Executive Board dictates otherwise.
Article II: Members
Section 1: Types of Membership
There shall be two types of membership in the VSCL, which shall be called primary and secondary. Membership shall be held in one-year, renewable terms, and shall be renewed by paying dues as set in the bylaws of the VSCL.
Section 2: Primary Membership
In order to be a primary member of the VSCL, a candidate must pay their dues, as prescribed by the bylaws of the VSCL, and meet at least one of the following qualifications:
i. One must have been a member of the VJCL;
ii. One must have been a member of another state JCL and is currently attending a Virginia institution; or
iii. One must be a college student.
A member may hold primary membership for a maximum of four years.
Section 3: Secondary Membership
After a member's primary membership has expired, one will hold secondary, non-voting membership as long as one continues to pay dues.
Article III: Governance
Section 1: Officers
The membership shall annually elect a President, Vice President, Secretary/Treasurer, Parliamentarian and Editor.
The Executive Board shall annually appoint a Member-at-Large selected from the membership.
Section 2: Qualifications
Only primary members are eligible for a voting VSCL office. In order to be eligible for the offices of Vice President, Secretary/Treasurer, Parliamentarian, and Editor, a candidate must have studied the Classics in secondary school or postsecondary school. In order to be eligible for the office of President a candidate must have taken four or more years of Latin or Greek in secondary school, or have taken or be taking Latin or Greek above the introductory level in postsecondary school.
No member shall run for office in their last year in postsecondary education. No member shall concurrently hold more than one VSCL office.
The Executive Board shall elect a Sponsor(s) from the American Classical League. The Sponsor(s) must teach at a school that holds membership in the VJCL. The Executive Board shall as necessary, elect a Member-at-Large from the Virginia Senior Classical League. The Member-at-Large can hold a primary or secondary membership and must submit an application to the Executive Board.
Section 3: Elections
The membership of the VSCL shall hold elections annually at the Virginia Junior Classical League Convention.
Section 4: Executive Board
The general executive authority of the VSCL shall reside in the Executive Board, which consists of the five officers, and the Member-at-Large and the Sponsor(s), who shall be nonvoting member(s) of the Board. The Board shall supervise the affairs of the VSCL between its meetings and shall transact business on its behalf, subject to the authority of the membership.
Article IV: Amendments and Ratification
Section 1: Amendments
Any member may propose an amendment to the VSCL constitution by giving notice to the Parliamentarian. Proposed amendments shall be voted on by the membership at the VJCL Convention.
Section 2: Ratification
This constitution and its bylaws shall be ratified by a two-thirds majority vote in a committee set for this purpose.
Article I: Officers
Section 1: Candidature
Any member who meets the qualifications for office as listed in Article III, Section 2 of the VSCL constitution must declare their candidacy to the Member at Large. In the absence of the Member at Large, candidacy should be declared to the Parliamentarian via email prior to the VJCL Convention.
Section 2: Nominations Committee Meeting
Declared candidates must be officially nominated at the Nominations Committee meeting, which is held at the VJCL Convention and is chaired by the Parliamentarian. In the case of the Parliamentarian’s own candidacy for office, the President shall chair the committee during the nomination and election of the office for which the Parliamentarian is running.
An unsuccessful candidate may be nominated for another office at the Nominations Committee meeting. Elections shall take place in the following order: President, Vice President, Secretary/Treasurer, Parliamentarian, and Editor.
Candidates for Member-at-Large must submit an application, which can be obtained by asking the President or Parliamentarian, by New Year’s Day.
Section 3: Voting
The members shall vote by secret ballot. The President and Parliamentarian shall count the ballots. If the President or Parliamentarian is a candidate in the election, then the President shall appoint an impartial member to replace the candidate as teller.
Election shall occur by a simple majority of those present and voting. In uncontested elections, if the candidate does not receive a majority, the candidate is not elected and the office is vacant. The newly-elected Executive Board shall appoint an eligible member to that office. In contested elections, if no candidate receives a majority, the members shall again vote, voting upon only the two leading candidates. If, after the delegates vote a second time no candidate has received a majority, then the newly-elected Executive Board shall appoint an eligible member to that office.
Section 4: Removal from Office
If an officer is unable to perform their duties, he or she may be removed from office by a vote of the rest of the executive board. Any member of the VSCL board may call an emergency meeting in order to propose this vote, which must receive a simple majority. In the case of a tie, the Member at Large will make the deciding vote. If two or more members of the executive board must be removed from office, the remaining officers must be unanimous in their vote of expulsion.
A state of emergency will be declared immediately following the removal of any officer from the board. In the time before elections occur at state convention, the president will appoint an interim officer, who will be approved by the remaining elected members of the executive board. A state of emergency may also be declared if any member of the executive board is unable to perform their duties by attending state convention, in which case they will be immediately removed from office and replaced by an interim officer who the board chooses to carry out the remaining duties of that office.
Section 5: Vacancies
If there is a vacancy in the offices of Secretary/Treasurer, Parliamentarian or Editor between elections, the Executive Board shall appoint a qualified member who shall serve for the remainder of the unexpired term. If there is a vacancy in the office of President, the Vice President shall fill the office of President. If there is a vacancy in the office of Vice President, the Secretary/Treasurer shall fill the office of Vice President.
Section 6: Term of Office
Each elected officer shall begin their term at their inauguration at the VJCL Convention. Each appointed officer shall begin their term of office upon appointment.
Article II: Dues
The dues of a member of the VSCL shall be set by the Executive Board each year, according to VSCL and VJCL expenses.
Article III: Duties of Officers
Section 1: Duties of the President
a. Be the official representative and spokesman of the VSCL and its membership;
b. Chair the membership and the Executive Board;
c. Serve as the representative for the interests of the VSCL board to the VJCL or state chairs;
d. Convene the membership, the Executive Board, or any committee with cause;
e. Promote membership;
f. Create and appoint any necessary committee;
g. Oversee the activities of the VSCL, including Certamen and academic contests;
h. Work closely with the other officers;
i. Have access to the Treasury of the VSCL;
j. Maintain the roll of members; and
k. Attend Kickoff Certamen, State Finals Certamen, and the VJCL Constitution.
Section 2: Duties of the Vice President
a. Assume the Presidency upon any permanent vacancy of the position;
b. Execute the duties of the President in the event of the President’s absence;
c. Assist the President;
d. Perform the duties necessary to execute the “That’s Entertainment” show during the VJCL Convention which shall include but not be limited to;
i. plan and diligently detail the emcee script prior to the VJCL convention,
ii. devise a committee, if necessary, to revise and create scripts prior to convention,
iii. recruit, gather, and brief SCL members concerning scripts and planned skits following the SCL mixer and elections for the intent and purpose of performance the following day;
e. Coordinate social gatherings outside of certamina and conventions;
f. Through fastidious and proper preparation, host and emcee the “That’s Entertainment” talent show on the Monday of the VJCL Convention; and
g. Attend Kickoff Certamen, State Finals Certamen, and the VJCL Convention.
Section 3: Duties of the Secretary/Treasurer
a. Assume the Vice Presidency upon any permanent vacancy of the position;
b. Execute the duties of the Vice President in the event of the Vice President’s absence;
c. Carefully record all proceedings of the membership and Executive Board, and circulate these minutes to each officer after the meeting;
d. Collect any dues or fees or any routine debt owed to the organization;
e. Deposit any income to the treasury and provide for its safekeeping in the organization’s name;
f. Disburse funds as appropriated by the Executive Board or Sponsor(s);
g. Carefully record the various VSCL monetary transfers; and
h. Attend Kickoff Certamen, State Finals Certamen, and the VJCL Convention.
Section 4: Duties of the Parliamentarian
a. Administer the election of officers;
b. Advise any officer or member of procedure;
c. Help the chair keep order at any meeting;
d. Maintain the VSCL constitution and bylaws; and
e. Attend Kickoff Certamen, State Finals Certamen, and the VJCL Convention.
Section 5: Duties of the Editor
a. Maintain the VSCL web page;
b. Create and distribute any media requested or submitted by the Executive Board; and
c. Attend Kickoff Certamen, State Finals Certamen, and the VJCL Convention.
Section 6: Duties of the Member at Large
a. Provide guidance to the VSCL boards through advice and anecdotes.
b. Support the VSCL board by carrying out other tasks as assigned ; and
c. Attend Kickoff Certamen, State Finals Certamen, and the VJCL Convention.
Section 7: Duties of the Executive Board
Attend each meeting of the membership and Executive Board unless granted a special exemption by the President. These meetings include, but are not limited to, planning meetings held once during the fall semester and once during the spring semester, and the business meeting the Saturday night of the VJCL Convention.
Article IV: Advisors
The Executive Board shall annually choose one Certamen Sponsor and one Convention Sponsor. Each Sponsor must hold membership in the American Classical League. The Certamen Sponsor will be responsible for organizing the annual Kickoff and State Finals Certamen tournaments alongside the VSCL Board, as well as the VJCL State Certamen team each summer. The Convention Sponsor will be responsible for advising and collaborating with the Executive Board and VSCL members at the State Convention.
Article V: Amendments
Any member may propose an amendment to the VSCL bylaws by giving notice to the Parliamentarian before one week prior to convention. Proposed amendments shall be voted on by the membership at the VJCL Convention. In order to be ratified, the proposed amendment must receive a two-thirds vote of members present at the VJCL Convention.